How to use Voice Typing on Microsoft Outlook (Powered by AI)

Learn how to dictate emails in Outlook with perfect formatting and punctuation. Increase productivity, speed, and reduce strain on your fingers and wrists.

Kourosh Ghaffari

• 2 min read
Voice Typing on Gmail blog post. The logo of a voice dictation extension with an arrow point at the Google Mail logo.
Write your emails with your Voice. Double your speed, save your wrists, and write natural-sounding emails.

How speech-to-text tools can change your everyday tasks, like writing emails.

We are all drowning in emails, myself included. And when I get time to finally respond, it feels like I get 2 more in my inbox in the process.

Writing emails is a crucial and time-consuming part of our jobs and personal lives, especially if you’re constantly typing long messages.

Luckily, there are technologies out there that can make this much easier.

Today we'll talk about speech-to-text tools, specifically for writing emails on Microsoft Outlook, the Office365's emailing service.

Typing with your voice doesn't just save you a bit of time. Voice dictation brings far greater benefits, including:

  • Save your wrist and fingers: Overusing your computer can lead to multiple injuries including carpal tunnel and RSI.
  • Perfect formatting, grammar, and punctuation: Many tools automatically fix your dictated text and provide you with a perfect email.
  • Natural-sounding emails: We overcomplicate things, especially when we're writing emails. Mark Twain even used some very early recording technology to write his work.

Step by Step: Voice Typing on Outlook

For this article, we'll use a free Chrome Extension called Voicy.
Voicy uses the latest AI-powered speech-to-text technology, while still remaining privacy friendly.

Step 1: Add the Voicy extension through the Chrome web store

Simply visit this link and click on download.

Step 2: Write a new email on Outlook

Click on the email's body to see the Voicy element.

A screenshot of an email on Outlook that displays the Speech To Text extension Voicy next to the body of the email

Step 3: Click on the mic to start recording

Hover over the element to reveal the two buttons.

Click on the microphone to start recording. The icon will turn into a red dot which means you should speak!

Click again to stop recording.

A gif showing how to use speech recognition to dictate emails on Microsoft Outlook using Voicy, the speech to text chrome extension

Conclusion and next steps

By incorporating voice typing into your email routine, you’re adopting a more efficient way to manage communication. Writing with your voice allows for faster, more convenient emailing, all while reducing the stress of constant typing. So, if you want to boost productivity, give speech-to-text on Outlook a try!

Try out Voicy